Construction & General Contracting
David Miller
Principal Contractor & Owner
“Messy job costing and disorganized vendor payments were draining our profit and our personal time. We finally have a streamlined system that tracks every project’s profitability and gives us our weekends back.”
The Background
David’s general contracting firm hit a major growth phase, taking on larger builds and managing more subcontractors than ever before. For years, his wife had managed the books on nights and weekends, but as the project volume multiplied, the sheer scale of the finances became a second full-time job they couldn’t sustain.
The Breaking Point
The lack of a scalable financial infrastructure was threatening their profitability and their family time. The core challenges included:
Profit Margin Blindspots: A severe lack of accurate job costing meant they didn’t actually know which builds were profitable and which were bleeding money.
Vendor Chaos: Managing subcontractor 1099s, lien waivers, and vendor payments became incredibly disorganized and stressful.
Total Burnout: Business growth had become a burden, with the couple sacrificing their weekends just to keep the accounting above water.
How Harbor Helped
Harbor Finance & Talent provided the dedicated bookkeeping and specialized construction accounting frameworks David needed to scale sustainably.
Precision Job Costing: Implemented strict, granular job costing to track materials, labor, and overhead per individual project.
AP Automation: Streamlined the accounts payable process to ensure all subcontractors and vendors are tracked and paid accurately and on time.
Full-Service Bookkeeping: Fully took over the daily ledger management, giving the couple their personal time and sanity back.